University of Maine Administration and Finance

The University of Maine’s Administration and Finance division is responsible for the sound fiscal management and operational effectiveness of the state’s flagship university. It plays a vital role in supporting the institution’s academic mission by overseeing budgeting, financial reporting, procurement, facilities management, human resources, and other essential support services.

Leadership and Structure

The Vice President for Administration and Finance serves as the chief financial officer, reporting directly to the President of the University. This position provides leadership and strategic direction for all administrative and financial operations. Under the Vice President, several key units operate to ensure the smooth functioning of the university.

The Budget and Financial Planning office develops and manages the university’s annual operating budget, long-term financial plans, and capital budgets. It provides financial analysis and forecasting to inform decision-making across the institution.

Finance and Controller’s Office is responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with all applicable accounting standards and regulations. This unit handles accounts payable and receivable, payroll, and grants accounting.

Facilities Management oversees the maintenance and operation of the university’s physical plant, including buildings, grounds, utilities, and infrastructure. This includes preventative maintenance, repairs, renovations, and new construction projects.

Human Resources manages all aspects of employee relations, including recruitment, hiring, compensation, benefits, training, and labor relations. The HR department ensures compliance with employment laws and regulations and strives to create a positive and inclusive work environment.

Procurement Services is responsible for purchasing goods and services for the university in a cost-effective and compliant manner. This includes developing and managing contracts, negotiating prices, and ensuring fair and open competition.

Information Technology Services (ITS) provides technology support to the entire university, including computer network infrastructure, email, software licensing, and help desk services. ITS plays a critical role in supporting teaching, research, and administrative operations.

Key Functions and Responsibilities

The Administration and Finance division is responsible for ensuring the long-term financial stability of the university, maximizing resource utilization, and providing efficient and effective support services to students, faculty, and staff. It also plays a critical role in strategic planning, risk management, and compliance with legal and regulatory requirements.

The division continuously seeks to improve its processes and services through the implementation of best practices, technology enhancements, and employee development. It is committed to providing transparent and accountable financial management and to fostering a culture of service excellence.

Ultimately, the success of the University of Maine’s academic mission depends on the effective management of its resources and the provision of reliable support services, which are the core responsibilities of the Administration and Finance division.